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Administrative Assistant

SUMMARY:  To be responsible for initiating and coordinating the clerical and secretarial functions required in the effective implementation of administrative policies and procedures.  Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating reports, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. 

Essential Duties and Responsibilities:

  • Will answer incoming phone calls and re-route to the appropriate individual
  • Provides information by answering questions and taking requests from upper management, internal and external customers
  • Responsibilities include controlling the incoming and outgoing documentation process and maintaining files and project reports
  • Coordinates schedules and activities, placing orders for supplies and services, and tracking progress and results
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies
  • Ensures operation of equipment by arranging preventative maintenance requirements; calling for repairs, maintaining equipment inventories
  • Contributes to team effort by accomplishing related results as needed
  • Maintain sales log entries for all divisions; process change orders
  • Respond to warranty and catalogue requests
  • Process contracts for all divisions
  • Sort and distribute mail to staff
  • Set up for meetings
  • Other duties as assigned

Minimum Requirements: 

  • Strong verbal and written communication, customer service, and data entry skills are required
  • Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
  • Self-starter, strong initiative, confidence and ability to work with little guidance
  • Extreme attention to detail and strong Internet skills are required
  • Computer proficiency is required, with a minimum of 40 wpm keyboarding
  • Strong Microsoft Office Suite required (Word, Outlook, Excel, .PPT)
  • Ability to work in a fast paced environment and under pressure
  • Organizational and time management skills necessary
  • Collaborative and team player
  • HS Diploma plus 3 years of administrative duties needed, additional training in secretarial functions a plus
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dreamstyle reviews
Pj and Mike did a great job and our windows are nice and we fully recommend Dreamstyle Remodeling for any of your household needs.
Jonothon Samantha Blea
We had Dreamstyle install an outdoor patio cover. Our rep, Joe Smith, was very professional and informative. He answered all our questions and was prompt in getting back to us about installation. Frank, Omar and Zenon did an outstanding job on the cover. They had it up in one day, in the blazing summer heat....
Stacy Wiseman
Both bathrooms are beautiful and very well done. Very polite and professional employees. Would recommend them to anyone.
John and Becky B.
My experience was amazing!!! The quality of the windows and doors that were installed are great. He didn't stop there either. He is awesome.
Larry Amedio
Excellent workmanship, very pleased with tile and new shower. Geraldo very pleasant to have in home and deal with. Resolved minor punch list items. Having more remodel work done based on this project.
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